Whether it’s keeping track of work, assigning tasks, checking your business mail, or simply replying to clients, it can all be done from your phone. In fact, almost anything can be done online, via your phone today.
Yes, it is that simple. But don’t rush home or rush to your next vacation destination just yet! We need to establish how you can do all of this and more without being in the office. Read on to discover the key factors to consider when running your business while traveling or on the go.
Key factors to manage your business remotely:
Hold regular meetings:
It is not necessary for everyone to be huddled in the conference room to have a good meeting; you can have remote employees, freelancers, and office clerks all in the same meeting with just one internet connection.
Now meeting daily or even weekly can be difficult while traveling because you are mostly busy and have other things to tackle. However, meeting with managers on a weekly or biweekly basis will ensure your presence in the office and confirm your supervision in all business matters.
You can easily hold meetings via Skype or Google Hangouts where everyone can see each other and even share files if necessary. You can also use Google Slides for presentations or Team Viewer to share your computer screen with everyone for the demonstration.
Make sure you regularly interact with your employees no matter where you are, and build close relationships with them that can develop into trust. If this is achieved, you will never have to worry about business when you are away.
Track work progress and hours:
Being out of the office should never mean that work is not done or is on hiatus. The technology created a solution for lazy or lazy employees, a time tracking software. This type of software allows you to keep track of employees’ working hours so that you are always up to date with who was late or who worked overtime.
Employees will be able to keep track of their shifts, breaks and leave notes on the progress of their work.
There are many types of time tracking software, some are essentially focused on tracking work hours, such as ClockIn Portal, which generates timesheets and can be integrated with payroll systems.
Others include a project management feature like Zoho Projects, where you can share projects, assign tasks, and keep track of tasks.
You can also use essential project management software like Basecamp or Asana that are primarily focused on getting work done efficiently. Project management software allows you to assign tasks, update them with comments, set due dates, add attachments, and finally mark them complete. With an easy method of tracking work hours and work progress, employees will feel compelled to stay focused and get things done faster.
Handle Business Mail Instantly:
While traveling, your mail is something you should not forget. Neglecting your mail for even a few days can lead to problems. Unattended mail can be important customer contracts, partner or investor documents, or customer feedback.
With a virtual mailbox, you can take your mail with you wherever you go.
A virtual mailbox is a mailbox that you can access online and handle your mail. Options range from shredding any document or forwarding packages to opening, archiving or downloading mail in just a few minutes. Your mail is delivered to secure mail facilities where the envelope is scanned and uploaded to your cloud-based mailbox for your control.
So not only is it remote access to your important mail, it also eliminates the need for a mail room. This means less paper storage, no mail carriers, and faster mail operations – a win-win for you and your pocketbook.
Now you are ready to go!
With your business essentials under control, you can easily travel when you need to without worrying about work being left behind or running your business inefficiently. By following these three factors, you can manage your tasks and still have time to enjoy your vacation!