One of the strengths of document management is provided by tools such as document capture and scanning. What would be better for your company, a complete document management system that includes document capture or buy both separately?
Many vendors, such as EMC Captiva or IBM Datacap, provide a tool that can be integrated with their ECM and document management solutions (Documentum and FileNet, respectively). This locks you in and makes your business dependent on new versions of these products, plus sometimes you are “forced” to work with a certain partner, without many options. Talk about vendor lock-in.
This is where the Java architecture, open standards, and open source give you the best advantage for a Enterprise Content Management approach to document capture, and not just because capture itself is seen as a disconnected tool (it’s not!!). Other cloud providers, such as Box.com or Dropboxdon’t provide these features yet…so it’s best if products in the pure ECM environment are customized to your needs and delivered on-premises.
The decision to purchase document management or document digitization software must be carried out guided by the principle of efficiency: Obtain the maximum benefit at a reasonable price. This may sound vague, but it’s the hard truth, as a customer you should demand as much as you can for your penny. And not many software vendors are willing to compromise, listen to your needs, and provide a sales proposition tailored to your “you,” not in the ECM market or many other parts of B2B and expensive enterprise software.
In this comparison we have taken into account factors such as integrity, interoperability, efficiency, scalability, ease of use, price and performance of leaders in document capture such as Athento, Kofax Capture, IBM Datacap, AnyDoc suite, EMC Captiva, Ephesoft and Kodak. Capture Pro to help you make a decision on the tool of choice to implement in your business.
These are all great tools, but what you need to know is which one will best suit your needs. And that is sometimes achieved with a great consulting service (only if necessary, since these tend to be quite expensive).
Also remember that great products go a long way, but great projects need great consulting and training to get everyone on the same page. For an ECM or document scanning and capture software to be approvedtraining is the main issue at stake.
So, without further ado, enjoy the document capture comparison here:
Document Capture Comparison. Read it all and draw your conclusions, the capture of the document deserves an in-depth analysis.
